SUMMARY

Responsible for processing accounts payable and managing vendor setup and credit applications. Supports the month-end and year-end closing activities. Acts as backup for accounts receivable functions and assists with daily sales reporting.

RESPONSIBILITIES

Accounts Payable

• Creates and receives against purchase orders. *
• Processes invoices and expense reports for timely payment including resolving any issues. *
• Monitors open purchase orders and partners with Museum staff to identify those that need to be closed.
• Approves purchase requisitions within spending authorization. 
• Prepares new vendor credit applications and manages the new vendor add process. *

General Ledger

• Prepares month-end journal entries.
• Prepares monthly account reconciliations as requested.
• Assists with year-end ledger accounting and reporting for audit.

Cash Receipts

• Assists with and serves as backup for preparing the Daily Sales Report, recording revenues by category, reporting activity to management and reconciling monthly Daily Sales Report to the subsystem.
• Serves as a backup, when requested, for producing all cash disbursement checks and electronic vendor payments.

Accounts Receivable, as needed

• Prepares invoices and statements on a regular basis.*
• Applies payments against open accounts receivables.*
• Monitors outstanding invoices to ensure timely collection of accounts receivables.*
• Maintains open and paid invoice files.*
• Performs credit checks to extend lines of credit to new customers.

General

• Actively and intentionally supports CMoG’s commitment to Diversity, Equity, Accessibility, and Inclusion.
• Assists with documenting, implementing, and reviewing Accounting Policies and Procedures, ensuring staff compliance.
• Assists with special departmental projects as requested.
• Assists with the budget process including monthly budget recaps.
• Prepares year-end schedules as required.
• Assists with the management of the Accounting Department’s permanent files.
• Serves as backup support for various department tasks as needed.
• Provides accounting training and coaching to the Museum staff as needed.

EDUCATION AND EXPERIENCE

• Bachelor’s degree in accounting or a related field desired, or equivalent combination of experience and education.
• Some general accounting experience desired.
• Proficiency with Microsoft Office products (e.g. Word, Excel, PowerPoint).

SKILLS AND ABILITIES

• Respects and exemplifies the mission, vision, and values of The Corning Museum of Glass in all interactions with colleagues, staff, volunteers, and the public.
• Represents the Museum in a professional manner.
• Adheres to all prescribed organizational and departmental policies and procedures.
• Excellent verbal and written communication skills.
• Excellent interpersonal skills; ability to work effectively and professionally with people at all levels, including vendors and other external stakeholders.
• Highly accurate, detail-oriented and organized; focuses on follow-up.
• Meets deadlines and handles multiple projects simultaneously.
• Learns Blackbaud fund accounting software and general ledger applications for Windows.
• Professionally handles confidential material and associated issues; maintains confidentiality.
• Works independently and as part of a team; strong collaboration skills.
• Flexibility in hours necessary.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to remain in a stationary position; operate/use various office equipment, and detect or distinguish. The employee is frequently required to communicate. The employee is occasionally required to move about, ascend/descend, position oneself, and reach.  Specific vision abilities required by this job include close vision, ability to distinguish color, adjust focus, and peripheral vision. Peripheral vision is needed in regard to working on confidential information and being able to identify if someone is walking up in both office and cash office.

The employee must occasionally move or transport up to 25 pounds.

The work environment is usually indoors and climate controlled with occasional work near moving mechanical parts and encountering various outdoor weather conditions on the route from Rakow Library to main campus. The noise level in the work environment is usually moderate.

SAFETY RESPONSIBILITIES

The employee shall be fully acquainted with and comply with all safety policies and procedures of the Corning Museum of Glass.

CONFIDENTIALITY

Maintain confidentiality of information related to the Corning Museum of Glass and employees that may be encountered, either formally or informally, during the normal course of business.

DISCLAIMER

The duties listed above are intended only as illustrations of the various types of work that may be performed and is not an inclusive summary of job duties and responsibilities. The omission of specific statements of duties or responsibilities does not exclude them from the position. This job description does not constitute an employment agreement between the employer and the employee and is subject to change by the Corning Museum of Glass as the needs of the Museum and requirements of the job change.

SALARY RANGE

$23.00 per hour - $24.50 per hour.

About The Corning Museum of Glass

The Corning Museum of Glass (CMoG) was established in 1951 by Corning Glass Works (now Corning Incorporated) as a gift to the nation commemorating the company’s 100th anniversary. CMoG is an independent not-for-profit museum dedicated to exploring a single material: glass. Welcoming more than 300,000 annual visitors from around the world, the Museum's campus is home to the world’s most comprehensive collection of glass, the world’s foremost library on glass, and one of the premier glassworking schools in the world.  CMoG was named by the New York Times among the U.S. museums to see for 2025, and Newsweek readers voted CMoG one of the Top 3 Best Art Museums in America.

Glass is a versatile, ancient material that is still being explored and understood by artists, scientists, and historians today. The story of glass is a story about art, history, culture, technology, science, craft, and design. 50,000+ objects representing more than 3,500 years of history are included in the Museum’s collection—ranging from a portrait of an ancient Egyptian pharaoh to a 200-inch telescope lens to contemporary sculpture. The Museum regularly publishes journals, educational videos and scholarly publications—many of which can be accessed online from anywhere in the world. 

We believe that prioritizing diversity, opportunity, belonging, and accessibility strengthens our Museum and enhances our ability to connect with all communities. We are actively fostering an inclusive culture that values and respects a wide range of perspectives and experiences. Creating a culture of belonging is central to our mission and helps ensure the Museum is welcoming to all.