Project Manager/Executive Administrative Assistant

The Project Manager/Executive Administrative is a dual-role position responsible for managing organizational projects while also performing high-level administrative support duties. This position supports the successful execution of initiatives across departments and ensures the smooth operation of day-to-day administrative functions. This role requires strong organizational skills, multitasking ability, and proficiency in both project coordination and administrative management.

Key Responsibilities:

Project Management Responsibilities

• Develop, coordinate, and implement project plans, schedules, and resource allocations.
• Monitor project progress, manage deadlines, and report on performance to leadership.
• Facilitate regular project meetings, including preparing agendas and documenting action items.
• Communicate with internal teams and external stakeholders to ensure alignment and progress.
• Identify potential risks and recommend mitigation strategies.
• Maintain accurate project documentation, including plans, reports, and change logs.
• Coordinate and manage internal and external event credentialing processes.

Executive Administrative Responsibilities

• Provide direct administrative support to executives and managers, including calendar management, meeting scheduling and travel coordination.
• Draft, format, and distribute documents such as correspondence, reports, and presentations.
• Maintain filing systems, records, and document archives with high attention to confidentiality and accuracy.
• Assist with office operations including supply management and vendor coordination.
• Manage and process expense reports and invoices and oversee corporate credit card transaction processing using ReQlogic.
• Serve as the point of contact for internal and external communications and inquiries.
• Coordinate cross-departmental activities and ensure follow-up on key initiatives to include external partner projects and travel security.
• Monitor social media activities of Co-Senior Pastors and the First Family to identify potential issues or threats.

Qualifications:

• Associate’s degree required, bachelor’s degree in business administration, project management, or a related field preferred.
• Minimum of 3 years of experience in project coordination or project management.
• Minimum of 3 years of experience in an administrative assistant or executive support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), project management tools (e.g., Asana, Trello, MS Project) and digital document storage platforms (SharePoint)
• Strong written and verbal communication skills.
• Excellent time management and organizational abilities.
• Demonstrated ability to handle sensitive and confidential information with discretion.

Core Competencies

·        Professionalism and discretion

·        Time and task management

·        Initiative and problem-solving

·        Adaptability under pressure

·        Clear and proactive communication

·        Relationship-building across all levels

Benefits:

·        401(k) with company matching

·        Health, Dental, and Vision Insurance

·        Employee assistance program (EAP)

·        Flexible spending account (FSA)

·        Life insurance

·        Paid time off (PTO)

·        Tuition reimbursement

Schedule:

·        8-hour shift

·        Monday to Friday

·        Availability during major events

·        Travel required

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position.  Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.  Such tasks shall be capable of being performed with reasonable accommodation, if necessary, that does not impair a business necessity or impose an undue business hardship and without presenting a direct threat to the safety to the applicant or others.

About The Potter's House of Dallas, Inc

Founded in 1996 by T.D. Jakes, The Potter’s House of Dallas is a multi-generational, multi-cultural church serving thousands locally and globally through in-person gatherings, digital ministry, outreach initiatives, and strategic partnerships.

In 2025, Pastors Touré Roberts and Sarah Jakes Roberts were installed as Co-Senior Pastors, ushering in a new chapter of leadership while building on the church’s historic foundation. Together, they are advancing a future-focused, globally engaged model of ministry rooted in biblical truth and holistic human development.

Vision Statement

We are an intergenerational church passionately committed to uplifting humanity by embodying Christ’s call to salvation and addressing the world’s most pressing challenges, both locally and globally.

We believe that thriving in an ever-changing world requires a holistic approach to human development that cultivates spiritual depth, emotional resilience, meaningful community, intellectual growth, and economic empowerment.

Through innovative solutions, we meet people at every stage of life, equipping them to evolve with purpose and power