About Wonder Project

We are excited to introduce Wonder Project, a transformative new media company for the global faith and values audience. We understand the profound impact that stories have on our lives, and our purpose is to tell stories that restore faith in things worth believing in that will endure for generations. Guided by the principles of courage, collaboration, excellence and service, we strive to see the world through different perspectives, recognizing that empathy fosters understanding and unity.

We are looking for motivated team members who are passionate about their craft and hungry to make a meaningful impact through their work. On our team, we value creativity, curiosity, kindness and a bias towards action. Those with a desire for growth, experience and opportunity who can excel in a dynamic and lean organization will fit right in. We welcome you to join us on this journey, where our work is a testament to our unwavering commitment to restoring faith in things worth believing in.

About the role

As Executive Assistant to the Chief Commercial Officer, Head of TV Business Affairs and Legal Affairs, and the Head of Business and Legal Affairs for Content, Marketing, and Corporate, you will play a critical role in enabling senior leadership to operate efficiently and effectively across key commercial, creative, and legal functions.

This role requires exceptional organizational, communication, and problem-solving skills, as well as the ability to navigate a fast-paced media environment. You will be responsible for managing executive schedules, coordinating high-priority projects, streamlining cross-functional communication, and ensuring that key initiatives stay on track.

With responsibilities spanning commercial, and business and legal affairs, this role offers a unique opportunity to work closely with top executives and gain invaluable experience in film, television, business and legal affairs.

Describe the role and team the candidate will be joining.

What you'll do

• Executive Support & Coordination
• Manage complex calendars, scheduling, and travel logistics for the Chief Commercial Officer, and both Heads of Business & Legal Affairs
• Prioritize and coordinate meeting requests, ensuring alignment across internal and external stakeholders
• Attend select meetings to capture notes, track action items, and ensure timely follow-ups
• Prepare executive briefing materials by compiling relevant background information for meetings and presentations
• Maintain confidentiality and handle sensitive legal, commercial, and creative matters with discretion
• Communication & Cross-Functional Alignment
• Draft and review internal and external communications on behalf of executives
• Monitor and triage incoming communications, identifying key priorities and routing to the appropriate teams
• Serve as a liaison between leadership, legal, commercial, and creative teams, ensuring seamless information flow
• Maintain and update key contact databases, CRM records, and project tracking tools
• Handling signature process for contracts
• Project & Event Management
• Plan and execute internal corporate events, executive offsites, and industry conferences
• Assist in managing special projects, ensuring deadlines and deliverables are met
• Proactively identify and solve challenges to improve executive efficiencyDescribe the specific responsibilities and job functions of the role

Qualifications

• Bachelor’s degree and at least 5+ years of executive support experience in a fast-paced, high-growth environment (entertainment, media, or legal industries preferred)
• Strong organizational, project management, and problem-solving skills
• Exceptional written and verbal communication skills, with the ability to draft professional correspondence and executive-level materials
• High level of discretion and professionalism when handling confidential matters
• Ability to prioritize, multitask, and make sound decisions in a fast-moving environment
• Ability to proactively identify and address administrative or business related needs
• Proficiency in Google Workspace, Slack, Box, Airtable, and Notion
• Proficiency with Microsoft Word
• Proficiency with Microsoft Excel is a plus  
• Ability to create presentations and internally facing decks a plus
• Strong relationship-building skills and the ability to collaborate across departments
• A proactive, solutions-oriented mindset with a bias for action.

Salary & Benefits:

💰 Salary Range: $65k

📈 Equity participation in the management option pool (Series A company)

💡 Comprehensive benefits package, including FSA & 401(k)

Join Us

At Wonder Project, we are committed to fostering a diverse and inclusive workplace. We encourage individuals from all backgrounds to apply. We provide reasonable accommodations for qualified individuals with disabilities and consider all applicants based on their qualifications, in compliance with state and federal laws. If you're excited about the opportunity to support