About Torus

Torus is headquartered in Utah and is expanding manufacturing at our 540,000-square-foot facility in Salt Lake City called GigaOne. Our mission is to build the world’s first mesh energy infrastructure — built to unite people and communities through resilient, secure, and intelligent power. We design, engineer, manufacture, install, and support our systems end-to-end, standing behind them throughout their lifecycle. Torus systems help reduce costs, lower emissions, and protect facilities from outages, while strengthening the security and reliability of the broader utility grid. Torus is committed to American manufacturing, engineering excellence, and building energy systems that last.

At Torus, you will be part of something larger than a single product or technology. Your work will help build energy infrastructure that supports critical systems, industry, and communities for decades to come. We value accountability, collaboration, and clear thinking. We are looking for people who want to solve hard problems and build things that matter.

About the Role

We are looking for a highly organized, proactive Executive Assistant and Office Manager to serve as the right hand to three senior executives while simultaneously keeping our office running smoothly and efficiently. This role is fully on-site based at our GigaOne location in Salt Lake City (84104) working Monday through Friday from 9:00 AM – 5:00 PM. 

You’ll thrive here if you:

• Anticipate needs before they arise and demonstrate initiative
• Take genuine pride in creating structure and clarity for the people around you
• Bring equal parts polish and warmth to everything you do
• Understand that great execution at the operational level directly enables great execution at the leadership level

The ideal candidate is detail-oriented, professional, and committed to supporting work that makes a lasting impact in our community and beyond.

What Success Looks Like

• Executives feel fully supported and never have to think twice about scheduling, logistics, or follow-through
• The office runs like clockwork — stocked, organized, welcoming, and reflective of Torus’ culture
• Employees and stakeholders consistently describe interactions as professional, warm, and efficient
• You proactively identify operational gaps and propose solutions before they become problems

Executive Assistant Responsibilities 

• Calendar Management: Schedule and manage complex, fast-moving calendars for executives, including internal and external meetings, board prep, conferences, and travel.
• Communication Management: Manage high-level correspondence, prioritize communication requiring the executives attention, and triage inbound communication ensuring timely follow-through while maintaining confidentiality. 
• Meeting Preparation: Prepare agendas, briefing documents, presentations, and take accurate meeting minutes as needed.
• Travel and Logistics: Arrange detailed travel itineraries, accommodations, ground transportation, and expense reporting.

Office Manager Responsibilities

• Office Operations: Serve as the primary point of contact for all office-related needs, oversee the flow of foot traffic in the reception area, maintain an organized, professional and welcoming environment at all times. 
• Visitor & Guest Management: Manage both planned and unplanned arrivals with professionalism and warmth. Ensure all guests are properly signed in, badged and have completed any required NDA documentation and visitor protocol. . 
• Executive & Team Support: Anticipate the needs of team members and leadership ahead of key meetings and events — coordinating catering, preparing meeting spaces and ensuring everything is in place before it’s asked for. Relationship Management: Manage vendor relationships including facilities, security, cleaning, and catering. 
• Employee Experience: Partner with People Ops to support onboarding, culture moments like team lunches and celebrations, while continuously working to improve the in-office experience. 
• Vendor & Facilities Liaison: Serve as the primary point of contact for vendors including facilities, security, cleaning, and catering, coordinating as needed to ensure seamless day-to-day operations.
• Mail & Deliveries: Manage incoming and outgoing mail and packages, scanning and routing correspondence to the appropriate parties.
• Administrative Operations: Maintain internal documentation and SOPs related to office operations and support ad hoc administrative projects across the People Ops and leadership team. 

Required Experience

• 3+ years of experience in an executive assistant, office manager, or combined administrative role. 
• Proven ability to support multiple senior leaders simultaneously without losing attention to detail.
• Exceptional organizational skills and the ability to manage competing priorities in a fast-paced environment.
• Discretion and sound judgment when handling confidential information.
• Strong written and verbal communication skills; professional presence with internal and external stakeholders.
• Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, Drive) and Slack.
• Self-starter who anticipates needs and takes initiative without being asked.
• Proficiency in reading, writing, and speaking English required.

Additional Details

Background Check All candidates are subject to a background check.

Location The role is required to work on-site at our GigaOne location in Salt Lake City (84104), 5-days per week, Monday - Friday.
Schedule Full-Time, Salaried

Compensation $70,000-80,000 (Note: We have the flexibility to hire at different levels, which may impact the  corresponding pay range.)

Work Authorization Applicants must already have the legal authorization to work in the US without requiring any employer sponsorship.

Physical Requirements 

• Regularly operates a computer and other peripheral office equipment such as a printer or mouse.
• Ability to communicate information so others can understand. Must be able to exchange accurate information in these situations.
• Maintain regular and reliable attendance, whether working remotely or on-site, with the ability to perform job duties safely and effectively.
• Proficiency in reading, writing, and speaking English required.
• Must have the ability to occasionally safely lift and move objects weighing up to 50 lbs. 
• When on the production floor, required to don personal protective equipment to include, but not limited to ear protection, gloves, eye protection and/or safety helmet. 
• When on the production floor, ability to observe, detect and respond to audible and visual machine malfunction warnings.

Our Benefits and Perks

Benefits eligibility is based on employment status.

• Employee Rewards Package including Equity
• 401(k) Retirement Savings Plan
• Health Benefits Package: Choice between traditional PPO or HSA eligible medical plans; Dental insurance; and Vision insurance
• Human-centered Paid Time Off including Unlimited Discretionary PTO; 10-days paid company holidays; Waiting period-free 100% paid parental leave
• Torus paid Life and AD&D Insurance with option to purchase additional coverage
• Voluntary Short- and Long-Term Disability Insurance
• Peer Recognition Program

Torus is proud to be an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

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