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TITLE: Office Administrator
TYPE: Direct Hire
LOCATION: West Tawakoni, TX

SCHEDULE:

• Monday–Friday, 8:00 AM–5:00 PM
• Occasional weekend availability may be required based on business needs
• Minimum of 40 hours per week

BENEFITS:

• Competitive salary based on experience
• 401(k) with company match
• Paid Time Off (PTO) & Holidays
• Career growth and development opportunities

ROLE OVERVIEW:
Are you an organized, detail-driven professional who thrives in a fast-paced environment? Join a family-owned RV dealership on the rise as our Office Administrator. In this critical role, you'll help steer the daily operations—handling everything from titles and payroll to bookkeeping and workflow management. If you’re looking for a role with real impact and long-term growth into leadership positions like Office Manager or Controller, this is your chance.

KEY RESPONSIBILITIES:

Administrative Operations

• Ensure compliance by managing business licenses, tax filings, and operational fees (propane, VIT, battery)
• Keep key records up to date—including time tracking, vehicle deals, and inventory updates
• Finalize deals and coordinate commission payouts with the sales team
• Process vehicle titles, registrations, and payoffs quickly and accurately
• Work closely with state agencies to submit and verify title documentation
• Maintain logs for keys, title statuses, and warranty/contract submissions

Payroll & Accounting

• Oversee employee timekeeping, PTO tracking, and attendance
• Process payroll, sales commissions, and chargebacks with precision
• Manage accounts payable: enter invoices, run checks, and resolve vendor issues
• Reconcile daily deposits and account balances (cash, credit, and bank)

Reporting & Support

• Prepare monthly reconciliations and maintain financial spreadsheets
• Track and report on key performance indicators (KPIs) for the dealership
• Create customized reports for leadership as needed
• Provide office-wide administrative support and assist across departments

QUALIFICATIONS:

• 1–2+ years of title processing experience (RV, boat, or motorcycle industries welcome)
• At least 1 year of bookkeeping experience using QuickBooks or similar software
• Solid experience with payroll and commission processing
• Knowledge of Dealer Management Systems (Lightspeed DMS is a plus)
• High attention to detail, strong organizational skills, and a passion for accuracy