About UJV

Who Are We?

Planning and managing a 5-star vacation from scratch requires expertise, cleverness, and a genuine passion for detail. That's what UJV is all about. UJV is a service-driven team of experts that work behind the scenes, engineering luxury travel experiences for advisors globally, so they can grow their business and fully satisfy their exclusive clients.

We are the luxury travel advisor’s right hand. How?

• UJV is a team of travel experts that advises and supports luxury travel advisors worldwide. 
• We work behind the scenes as allies of top luxury travel advisors, to offer a 5 Star experience for their clients.
• We offer travel advisors the knowledge and tools needed to grow their business and better serve their exclusive clients.
• We offer an experience-centered service based on passion, expertise, integrity
• and attention to detail.
• We are willing to do the hard work in order to see our clients shine.

We are looking for a highly organized Operations Coordinator to join our Operations team, with a specific focus on supporting the Accounting Department in managing our Virtual Credit Card (VCC) processes. This person will be responsible for ensuring a seamless workflow around VCCs, from vendor onboarding to transaction reconciliation. The ideal candidate will have a strong attention to detail, excellent communication skills, and a good understanding of numbers and accounting principles.

Key Responsibilities:

VCC Process Management:

• Own the end-to-end VCC process, ensuring smooth and accurate execution.
• Oversee vendor onboarding for VCC payments, assisting them through the setup process.
• Maintain constant communication with vendors, resolving any VCC-related issues.
• Serve as the main point of contact between the company and the VCC provider (e.g., WEX, BREX, or other banks).
• Monitor all VCC transactions, ensuring they are processed correctly and in a timely manner.

Auditing & Reconciliation:

• Regularly audit VCC transactions to confirm accuracy, proper charges, and compliance with company policies.
• Ensure that all transactions are reconciled throughout the month, working closely with the accounting team.
• Identify and resolve discrepancies in VCC charges or vendor payments.
• Maintain detailed records of all VCC-related activities for auditing and reporting purposes.

Communication & Reporting:

• Provide clear and timely communication to vendors, internal teams, and financial institutions.
• Prepare reports and documentation related to VCC transactions and reconciliation.
• Support the Accounting Department with ad hoc tasks related to VCC payments.

Required Skills & Qualifications:

• 1-2 years of experience in accounting, finance, or a similar role.
• Strong analytical skills with a good understanding of numbers and financial transactions.
• Fluent in English (written and spoken) for effective communication with vendors and financial institutions.
• Proficiency in Microsoft Excel, Google Sheets, or other financial tracking tools.
• Highly detail-oriented with excellent organizational skills.
• Ability to problem-solve and communicate effectively with different stakeholders.
• Experience working with Virtual Credit Cards (VCC) is a plus, but not required.

What We Offer:

• Opportunity to work in a dynamic and growing company.
• Hands-on experience with financial operations and VCC management.
• A collaborative team environment with opportunities for growth and learning!

LatAm-based candidates are welcome to apply.

Candidates located outside the United States will be engaged under an independent contractor agreement. You will be responsible for managing your own social security and taxes in accordance with the regulations of your home country. Please take this into consideration before applying.