Clinic Implementation Specialist

About VIP Medical Group

VIP Medical Group is a premier medical organization of two distinct brands: Vein Treatment Clinic and Pain Treatment Specialists. Each of our brands focuses on providing specialized, minimally invasive procedures to help our patients regain control of their lives.

One of the core principles at VIP Medical Group is our commitment to offering minimally invasive treatments. We believe that effective medical care should not come with the burden of extensive recovery times or significant discomfort. This philosophy drives our approach to both vein treatments and pain treatments, where we use state-of-the-art techniques to ensure the best possible outcomes with minimal disruption to your life.

About the Role:

We are seeking a Clinic Implementation Specialist to support and oversee landlord-led buildouts of new outpatient medical clinics across multiple markets. This role serves as the tenant-side liaison during design and construction, coordinating with landlords, contractors, and internal stakeholders to help ensure projects remain aligned with clinical requirements, timelines, budgets, and opening readiness. 

Key Responsibilities:

• Manage and coordinate the implementation and setup of multiple new outpatient medical clinics simultaneously across various markets.
• Serve as the primary point of contact for clinic setup activities, coordinating with internal departments, vendors, and external partners.
• Develop and maintain implementation timelines, project trackers, and checklists to ensure clinics are fully prepared for opening.
• Coordinate the ordering, delivery, installation, and setup of furniture, medical equipment, supplies, technology, and other clinic necessities.
• Collaborate with Construction, IT, Operations, Clinical, Marketing, and other internal teams to ensure all opening requirements are completed on schedule.
• Travel to new clinic locations to oversee and actively participate in on-site setup, including organizing furniture, equipment, supplies, and overall clinic readiness.
• Proactively identify issues, delays, or missing items and take ownership of coordinating solutions to keep projects moving forward.
• Manage multiple projects, competing priorities, deadlines, and last-minute changes while maintaining accurate documentation and communication.
• Coordinate vendor scheduling, deliveries, installations, and follow-up to ensure all items are completed before opening.
• Conduct final clinic readiness walkthroughs, address outstanding items, and facilitate a smooth transition to clinic operations.
• Provide regular project updates, track outstanding action items, and escalate risks or delays as needed.

Qualifications

• 1+ years of experience in project coordination, project management, operations, facilities, office implementation, or a related field.
• Strong organizational, time management, and multitasking skills, with the ability to manage multiple projects and competing priorities simultaneously.
• Excellent communication and follow-up skills, with a proactive, solution-oriented approach.
• Ability to work independently, take ownership of responsibilities, and follow tasks through to completion with minimal supervision.
• Comfortable working in a fast-paced environment where priorities can change quickly and unexpected issues require immediate attention.
• Hands-on, detail-oriented mindset with a willingness to actively participate in clinic setup and problem-solving.
• Experience coordinating vendors, deliveries, equipment installations, and multiple internal stakeholders.
• Proficiency in Google Workspace, including Google Sheets, Docs, Gmail, and shared project tracking tools.
• Ability and willingness to travel frequently to clinic locations across multiple states, including participating in on-site clinic setup activities.
• Ability to perform the physical duties associated with clinic setup, including unpacking, organizing, and moving supplies and equipment, with or without reasonable accommodation.
• Preferred experience in healthcare, medical office operations, multi-site business openings, facilities coordination, or clinic implementation.
• Experience supporting new location openings, relocations, or operational launches is a plus.

Working Conditions

• Travel required to clinic sites as needed, up to 20% travel. 
• Fast-paced environment with tight deadlines. 
• Traveling expenses covered by the organization.

Benefits

• Competitive salary
• Paid holidays
• Vacation time
• Sick leave
• Health insurance
• Salary $60k - $70k per year + bonuses. Opportunity to support rapid national expansion High-impact role with visibility across leadership.