Do you love bringing order to complexity, building trust through accuracy, and making sure every team member is paid correctly and on time—every time? Do you thrive in a fast-moving environment where details matter, confidentiality is everything, and your calm, steady execution makes the whole organization stronger?

If so, Vitality Institute the makers of the VI Peel, the #1 medical chemical peel for all skin types and tones, may have the perfect opportunity for you.

As a female-led, minority-owned, family company with more than 20 years of expertise in aesthetics, VI is built on innovation, empowerment, and transformation. Founded by a practitioner for practitioners, we believe deeply that the CUSTOMER is QUEEN—and behind every great customer experience is a team that feels supported, valued, and taken care of. Payroll is a big part of that.

Here’s Why You’ll Love This Opportunity

• You’ll be trusted with work that matters. Payroll isn’t “back office” here—it’s a cornerstone of employee experience, compliance, and operational excellence.
• You’ll join a values-driven team. We live: Be YOU. Be CURIOUS. Be DRIVEN. Be COLLABORATIVE. CUSTOMER is QUEEN.
• You’ll own the details and improve the process. If you love accuracy and making systems better, you’ll feel right at home.
• You’ll work cross-functionally. HR, Finance, Department Leaders—your role is a key connector that keeps everything aligned and running smoothly.
• You’ll help protect what we’ve built. Compliance, confidentiality, and consistency are essential—and you’ll be a steward of all three.

Here’s What You’ll Be Doing

• Process payroll on a regular schedule, ensuring accurate and timely pay for hourly and salaried employees.
• Maintain payroll records, including new hires, terminations, pay changes, garnishments, and deductions.
• Audit payroll inputs for accuracy (hours worked, PTO, commissions/bonuses if applicable, reimbursements, etc.) and resolve discrepancies proactively.
• Manage payroll calendars, cutoffs, and approvals—communicating clearly with stakeholders to prevent last-minute fire drills.

Benefits, Taxes & Compliance Support

• Support payroll-related benefits deductions and coordinate with internal partners and benefit providers as needed.
• Assist with payroll tax processes (multi-state where applicable), filings, and year-end activities including W-2 preparation support.
• Ensure compliance with federal, state, and local payroll regulations, wage/hour requirements, and record retention standards.
• Help maintain accurate documentation for audits, reporting, and internal controls.

Employee Experience & Service

• Serve as a go-to resource for payroll questions with a high level of discretion, empathy, and professionalism.
• Investigate and resolve payroll issues promptly, keeping employees informed and closing the loop with clear communication.
• Partner with HR on policy interpretation related to pay practices, PTO, leaves, and timekeeping.

Reporting, Systems & Continuous Improvement

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field (preferred).
• 5+ years of experience in payroll administration and accounting support.
• Strong experience with commissions, payroll processing, and HR compliance.
• Proficiency in NetSuite, Rippling, and payroll best practices.
• Strong Excel skills including pivot tables, VLOOKUPs, and data analysis.

What Else Can You Expect From Vitality Institute?

• Employer-paid medical, dental, and vision insurance
• 401(k) participation
• Paid parental leave
• Company-paid holidays
• Unlimited PTO