About Wildfire Defense Systems, Inc.

Wildfire Defense Systems, Inc. (“WDS”) is a Qualified Insurance Resource (QIR) operating the largest private sector wildfire service in the nation, encompassing a 22-state service area and specializing in wildfire education, loss prevention, and wildfire response services. Qualified Insurance Resources are defined as NWCG qualified or equivalent, wildland engines, tenders, hand crews, fire/liaison officers, and personnel working for or contracted by an insurance company with a mission to mitigate impacts on insured structures threatened by wildfire. WDS holds contracts with insurance companies to provide wildfire loss prevention services. WDS fields experienced, highly trained, safety-focused wildfire officers and fire personnel that hold a wide range of Federal Wildfire Incident Command position classifications necessary to meet or exceed all federal wildfire operation standards and codes including all requirements of the National Wildfire Coordinating Group (“NWCG”) or equivalent. WDS is capable of providing more than 180 wildland engines and hundreds of fire personnel and support personnel. WDS has served large and small insurance clients since 2008.

Purpose and Scope of Position

The Health, Safety, and Environment (HS&E) Administrator is the subject matter expert for all HSE related matters at WDS. They are responsible for identifying hazardous workplace conditions. They ensure compliance with all applicable federal and state health and safety regulations and that necessary records are maintained and prepared according to established guidelines. The Health, Safety, and Environment (HS&E) Administrator participates in Federal and State Occupational Safety and Health inspections, providing inspectors with appropriate documents and identifying safety measures. They handle employee training on safety policies, procedures and regulations. They will report to a supervisor or manager. Their work is independent and collaborative in nature, depending on the task.

The Health, Safety, and Enviornment (HS&E) Administrator will typically hold a bachelor's degree in HSE subjects and have 4 to 7 years of related experience.

Organizational Relationship

The Health, Safety, and Environment (HS&E) Administrator reports to the Director of Communications & Government Affairs, located in the Legal Department.

Duties and Responsibilities

• Conduct, assess, and report on facility HSE inspections at least annually.
• Identify hazardous workplace conditions.
• Conduct risk assessments.
• Produce hazard analyses reports for presentation to stakeholders, upper management and ownership and implement hazard mitigation activities based on their determinations.
• Develop employee HSE training programs and train employees on safety policies, procedures, and regulations.
• In collaboration with the Policy Development Committee, develop, review, and maintain HSE policies and procedures.
• Responsible for intake and processing of all first reports of injury and motor vehicle accident reports.
• Manage drug and alcohol screening when required.
• Manage all workers compensation activities including claims management and related communications with insurance carrier representatives.
• Ensure compliance with all applicable federal and state HSE regulations.
• Maintain all necessary HSE records and prepare and submit all mandated governmental filings according to agency guidelines.
• Represent the company in all governmental HSE inspections, providing inspectors with appropriate documents and identifying safety measures.
• May take samples and measurements of hazardous materials and coordinate the removal of physical, biological and chemical hazards.
• Other duties as assigned.

Basic Qualifications (i.e education, certifications, years of experience, etc.)

Satisfactory combination of the following:

• Associate's degree in area of specialty
• Bachelor's degree in area of specialty
• 4 to 7 years of related experience
• Experience in a fire agency or public safety work environment preferred
• Experience in a unionized work environment preferred

Knowledge, Skills, and Abilities

• Ability to maintain confidentiality
• Ability to manage the workers compensation claims management and administration process
• Expertise in risk identification, assessment, and mitigation
• Expertise in HSE related reporting
• Expertise in HSE related facility inspections
• Has the ability to treat all corporate departments and team members as clients and customers
• Can work collaboratively
• Attention to Detail and Strong Organizational Skills
• Ability to travel periodically
• Ability to take ownership and work in a fast-paced environment
• Be able to prioritize and manage multiple tasks with little supervision
• Excellent written and verbal communications
• Craft and defend logical arguments in a peer environment
• Proficient in Microsoft Office Suite and Velocity EHS
• Prolonged periods sitting or standing at a desk and working on a computer.
• Must be able to lift 25-lbs.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts WDS rights to assign or reassign duties and responsibilities to this job at any time.

Wildfire Defense Systems, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.