Sr. Invoicing Specialist

About Whitestone Branding:


Whitestone is a fully remote, global creative branding agency where talented people bring merchandise to life with purpose, personality, and endless possibilities. We design, source, and manage branded merchandise programs that help bold brands show up and stand out.

Since our founding in 2013, our team has partnered with household-name brands to deliver innovative, sustainable solutions. We combine creativity with conscience through responsible sourcing and planet-forward initiatives, creating merchandise people actually want to keep, use, and talk about.

We're proud members of 1% for the Planet and have been recognized as an award-winning workplace, including Inc. Best Workplaces 2023 & 2025 and Counselor Magazine's #1 Best Places to Work 2024.



Job Description


Job Title: Sr. Invoicing Specialist

Reports to: Executive Director, Finance

Department: Finance

Job Type: Full Time, exempt

Location: Remote, US
Hiring Range: $65,000.00 - $85,000.00


Job Summary: As our Senior Invoicing Specialist, you’ll play a key role in ensuring timely, accurate, and client-friendly invoicing, a critical function at Whitestone. You’ll work closely with Sales, Production, and Finance to create clear, audit-ready invoices across multiple project types. This isn’t just heads-down data entry, it’s about building trust, driving clarity, and supporting an exceptional client experience.

If you love spreadsheets, care deeply about getting the details right, and thrive in a remote environment, you might be our kind of person.


Essential Responsibilities:

  • Generate and issue client invoices across various billing types according to established SOPs
  • Review and audit invoices for completeness, accuracy, and clarity
  • Partner with Sales, Production, and Accounting teams to resolve discrepancies or questions
  • Create and manage client-facing invoice reports
  • Maintain internal reporting tools to track invoice status and payment issues
  • Document updates, changes, or blockers in the invoicing process
  • Continuously look for ways to improve the function for speed, accuracy, and client satisfaction\
  • Assist the Executive Director of Finance and Finance Manager with other accounting tasks as assigned

Minimum Qualifications:e

  • 5+ years of progressive invoicing experience in a start-up or fast-paced private company
  • Strong communication skills with both clients and internal teams
  • Proficiency in QuickBooks, Excel and/or Google Sheets
  • Comfort managing multiple billing formats across systems
  • Experience with commonsku and/or Avalara is a plus, but not required
  • Exposure to international billing (CAN, IRE, UK or similar) is helpful, but not required
  • Self-starter mindset with excellent attention to detail in a remote setting

What’s in it for me?

  • The flexibility to work 100% remotely from wherever you thrive best.
  • Comprehensive medical, dental, and vision benefits to support your well-being.
  • A robust 401(k) match of up to 4% to help you plan for your future.
  • Seasonal Office Closures to enjoy well-deserved downtime.
  • Flexible Paid Time Off (PTO) to help you recharge and prioritize work-life balance.
  • Generous Parental Leave to support you and your growing family.
  • Opportunities to connect with colleagues through company retreats and events.
  • A fun and progressive workplace with a collaborative and inclusive culture.
  • Competitive salary with performance-based bonus opportunities.
  • Monthly fitness stipend to encourage health and wellness.
  • Top-of-the-line equipment, including a Mac desktop or laptop, plus a Home Office Stipend to create your ideal workspace.
  • Celebrate your dedication with a 5 Year’s Service Trip to recognize your milestone contributions.
  • Volunteer Paid Time Off (VTO) to support causes you’re passionate about.
  • Summer Fridays to kickstart your weekends early.

Variable Compensation: In addition to base compensation, this role is eligible to participate in the respective variable compensation plan associated with the role. 

Equal Employment Opportunity (EEO): Whitestone Works. LLC provides equal employment opportunity to qualified persons regardless of race, color, sex, religion, national origin, age, sexual orientation, gender identity, disability, veteran status, or other categories protected by law.

For Colorado Residents: We anticipate the application window for this job closing by 8/10/2025

Company's website:   whitestonebranding.com

Finance

Remote (United States)

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